Parent Volunteers
Volunteering in your child’s school is a great way to be involved in your child’s education and at Glenmeadows School. There are many opportunities where volunteers are needed. You may choose to become a room parent or a coordinator of a program or volunteer in a more casual way. Your contributions in the classroom can involve listening to a child read, tutoring, giving special assistance, sharing talents and helping out with special events. Current research shows that the parent involvement in their child’s school has a significant impact on their child’s achievement.
The Calgary Board of Education requires all of its volunteers to be screened through Calgary Police Services. Please obtain the screening form from the office. You will not be able to volunteer until you have completed the form, so please get your form in as soon as you can! If you’ve had the police check done previously at another school, please see the Secretary to be sure you are included on our list. You may just need to register as a volunteer this year. The police screening is good for five years and takes about three weeks to process.
Please contact the office if you would like to consider volunteering in order to get your security clearance and then signup on our volunteer platform by clicking the following button:
Volunteer with Us at Glenmeadows School!
Volunteering at Glenmeadows School is a wonderful way to actively engage in your child’s education and make a meaningful impact on our community. We offer a variety of opportunities for parents to get involved, whether it’s serving as a room parent, coordinating programs, or contributing in more flexible ways.
Ways you can volunteer include:
- Tasks around the school, like: Laminating, decorations, library jobs, etc.
- Assisting with special events/Fundraisers: Healthy Hunger, seasonal fundraisers, and large events.
- Offering general classroom assistance: Assisting teacher, reading with kids, and other classroom jobs.
Research consistently shows that parental involvement plays a crucial role in enhancing children’s academic success. Your participation helps create a positive and supportive learning environment for all our students. Click link here to see what roles we need help with. https://signup.com/group/1204348818036
For further questions and/or the job descriptions for either of these roles, please email Christina Ng, the Interim Chair at chair@egmss.org.
Important Safety Requirement: To ensure the safety of our students, the Calgary Board of Education requires all volunteers to complete a background screening with Calgary Police Services. Please pick up the screening form from the school office and submit it before you begin volunteering. If you’ve already completed a police check at another school, please contact the Secretary to verify your registration. In many cases, you may only need to re-register as a volunteer this year. Note that the police check is valid for five years and typically takes about three weeks to process.
How to Get Started: If you’re interested in volunteering, please contact the office to start the process.
Thank you for considering this rewarding opportunity to support our school and enrich your child’s educational experience. We look forward to having you as part of our volunteer community!
Volunteer With Us
We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.
(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.)
Volunteer Security Clearance Process
Step 1
Go to MyCBE and click on the "Online forms and School Registration" tab and complete the volunteer registration 2025-26 form.
School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS).
Note: prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted.
Step 2
Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter.
Volunteers should wait to submit their request until they receive an email from Calgary Police Service – Record Check inviting them to apply for their Police Information Check with VS for Volunteer. This will ensure the voucher is ready to be redeemed by the volunteer.
Voucher costs are covered for online applications only. If a volunteer applies to Calgary Police Service in-person with the e-Pic letter given them from their school, the $21.25 application fee will apply.
If a volunteer submits their own payment, there is no option for a refund. There is no refund option for volunteers who have previously submitted applications.
If you are unable to complete the process online, you may visit a police information check location instead.
Step 3
Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.
Volunteering for an Off-Site Activity
If you want to volunteer for an off-site activity, please keep in mind:
- Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
- Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
- Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
- Volunteers are covered by WCB while performing their duties
- Volunteers receive direction from and are accountable to the teacher-in-charge
Annual Volunteer Registration
Each school year you must complete the CBE volunteer registration form. By completing the form, you agree to abide by the conditions that protect the safety, confidentiality and working environment of our schools. You also make a signed declaration with regard to criminal charges.